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HOW POLICY MANAGEMENT IMPROVES HEALTHCARE COMPLIANCE

Derek Seymour • August 13, 2019

Hospitals deal with countless requirements from national, state, and local bodies. Such requirements usually set the standards for what’s unacceptable and acceptable while at the same time affording hospitals valuable credentials. Additionally, they instill a sense of trust not only with patients but also with the wider community.

Here are some of the ways policy management can help your hospital improve its healthcare compliance:

TRACK STAFF COMPREHENSION OF CURRENT AND UPDATED POLICIES

Policy management systems help organizations achieve compliance by tracking the policies each staff member has passed, when they did it, and if they understood it. Being able to link a policy system with your learning management system makes the whole process much easier.

AVOID LITIGATION

In addition to helping hospitals avoid expensive litigation, policy management systems also help your organization avoid potential criminal action. The system achieves this by preventing risk as well as creating paper trails.

EFFECTIVELY PREPARE FOR AUDITS

Regulatory auditors normally come unannounced or with short notice. Moreover, they can stay on your premises for several days. Adequate preparation for an audit can be both time consuming and overwhelming.

To be on the safe side, it’s prudent for your hospital to maintain up-to-date documentation of all procedures and policies. With an efficient policy management system, preparing for an audit is a walk in the park. It’s very much manageable.

If your system is searchable and well organized, it enables you to effortlessly and quickly pull up specific policies.

REDUCE OPERATIONAL INEFFICIENCIES 

Policy management systems eliminate excess costs related to supply, copying and organization, as well as the storage of policies. Policy administrators, IT staff, and nurses don’t have to spend so much time shuffling papers because efficient policy management systems automatically send notifications whenever your hospital’s policies no longer comply with regulatory requirements or are out of date.

Hospitals need to comply with standards set by CMS, HIPAA, and the Joint Commission. An excellently-managed set of policies aids a hospital in creating as well as maintaining policies that comply with relevant bodies.

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